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                                        Rules of INSA
 

GENERAL MEETINGS OF THE ACADEMY

46.
General Meetings of the Academy shall be of four kinds viz:-
           i) Ordinary
           ii) Annual
           iii) Anniversary
           iv) Extraordinary
47.

The following Rules shall be applicable to all the General Meetings of the Academy:

(a) Ten Fellows shall constitute a quorum.

(b) The President or in his/her absence, one of the Vice-Presidents shall take the chair. In their absence one of the senior members of the Council present shall take the chair. If neither the President, nor one of the Vice-Presidents nor a member of the Council be present, on the expiration of fifteen minutes after the hour fixed for the meetings, the Fellows present shall proceed to elect a Chairperson.

(c) The business of each Meeting shall be proceeded within the order hereinafter prescribed in Rules 49, 50 and 51, provided always, that on a written notice being given to the President or one of the Vice-Presidents, not less than 48 hours prior to the Meeting, a motion for the immediate transaction of urgent business may be made, and if such motion be seconded and carried, this rule shall be suspended.

(d) With the exception mentioned in the previous clause, notice of motion on any matter of importance shall be given at the General Meeting preceding that at which the subject is to be considered or by a letter not less than one month before the General Meeting at which the subject is to be considered, in order that the Fellows interested in the question may have an opportunity of informing themselves regarding it and expressing their assent or dissent and no motion of which notice has not been given shall be carried at the Meeting at which it is proposed, if the President or Chairperson of the Meeting rules that it should be postponed.

(e) All motions and amendments except those emanating from the Council shall require to be seconded, otherwise they cannot be put. Amendments must be in writing, unless executed by the Chairperson. Not more than a single amendment to the original motion shall be laid before the Meeting at one time. When any such Amendment has been negatived or has been allowed to take the place of the original motion, other amendments involving fresh points may be proposed.

(f) The method of voting shall be by show of hands provided always that the votes on any particular subject may be  taken by ballot on a motion to that effect duly carried and, in the cases specially provided for by these rules, the votes shall be so taken.

(g) The Chairman’s decision on the show of hands shall be final unless a division is called for. Any Fellow present may call for a division.

(h) The Chairperson shall not vote with the rest of the Meeting but when the votes for and against are equal he/she shall have a casting vote.

(i) Any Fellow shall have the right of recording his protest, together with the reasons for the same, against the decision  of the majority upon any question, provided that such protest be forwarded in writing to the Vice-President  (Fellowship  Affairs) within two weeks from the date of the Meeting at which the decision protested against was arrived at.


48.

The General meeting shall be held at such time and in such places as the Council may decide, so that total number of General Meetings held during a year is not less than three. The December/January meeting shall be called the Anniversary General Meeting. One of the Meetings held during the year be termed the Annual General Meeting and other/s, the Ordinary General Meeting.

 

49.
Normally the order of business at Meetings shall be as follows:

(a) The Minutes of the last Meetings shall be read and confirmed after correction, if necessary and signed by the Chairperson.

(b) To announce INSA awards and distinctions conferred on eminent scientists.

(c) Such business as is necessary in connection with the election of Fellows according to the regulations framed by the Council, shall be transacted.

(d) Notice of the intended motions shall be given.

(e) Motions of which notice was given at the preceding meeting or by post in accordance with Rule 47 clause (d), shall be disposed of, save as provided in clause (f) of this Rule and in clauses (c) and (d) of Rule 47.

(f) Matters of current business and routine shall be disposed of. If any question arises as to whether any particular question is one of current business and routine, it shall be decided by the Chairperson.

(g) Reports and communications from the Council shall be submitted for consideration.

(h) Papers and communications received by the Academy shall be read in the order prescribed by the Council under Rule 30(b).

(i) The Chairperson shall announce the names of the new Fellows, Foreign Fellows and Pravasi Fellows if any, and invite such persons to complete formalities of Rule 11. Fellows present who have not signed the obligation book shall do so and shall in addition be presented to the Chairperson in accordance with the provision of Rule 11.

(j) The Chairperson shall have the power, when he/she considers that Meeting has been unduly prolonged, to order any uncompleted business, except that provided for in (i), to be postponed to the next Meeting.

 

50.
The Annual General Meeting of the Academy shall be held under the following Rules and for the transaction of the following business:

(a) The Meeting shall be held at the headquarters of the Academy on such date as the Council may prescribe. If a quorum be not present, the Meeting shall stand adjourned until a date to be decided by the Chairperson not more than two weeks later.

(b) Notice of the Meeting, of the hour and date at which it is to be held, and the place of Meeting, and of the business to be transacted thereat, shall be given to Fellows not less than two weeks before the date of Meeting.

(c) The business to be transacted at the Meeting shall be:

    (i)
To hear the Annual Report prepared by the Council in accordance with the provision of Rule 30 (f).

    (ii)
To hear Presidential remarks reviewing the work of the Academy.

    (iii)
To transact other business of which notice has been given as provided for in clause (b).

    (iv)
To announce the Board of Officers and other Member of the Council for the ensuing year as provided in Rule 25.

    (v)
To announce names of the Fellows elected unless the Council decides that this can be more conveniently done at a Meeting of the Council or at an Ordinary General Meeting.

 

51.
The Anniversary General Meeting of the Academy shall be held under the following rules and for the transaction of the following business:

(a) The Meeting shall ordinarily be held in December/January every year preferably at the city selected for the Meeting of the Indian Science Congress Association. If a quorum be not present, the Meeting shall stand adjourned until a date to be decided by the Chairperson not more than a week later.

(b) Notice of the Meeting, of the hour and the date on which it is to be held, and the place of Meeting and of the business to be transacted thereat, shall be given to Fellows not less than two weeks before the date of the Meeting.

(c) The business to be transacted at the Meeting shall be:

   (i) to hear the Presidential Address:
   (ii) to transact other business of which notice has been given as provided in clause (b).

52.
The following Rules shall be applicable to Extraordinary General Meetings:

(a) Such Meeting may be convened by a majority of the Council and shall be convened by the President, when called on to do so by a requisition signed by not less than forty Fellows and stating the special business for which it is desirable that an Extraordinary General Meeting should be convened.

(b) Notice of the day and hour of the Meeting, and of the special business to be transacted thereat, shall be given to the Fellows within one month of receiving the request for the Extraordinary Meeting, and before one month of the date of the Meeting, provided that, if the business be very urgent, it should be competent to the Council to substitute any earlier notice than that of one month but no business of the nature specified in Rule 53 (c) shall be deemed urgent within the meaning of this clause.

(c) No other business than that included in the notice shall be transacted at such meeting, nor shall any stranger be permitted to be present thereat.

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