1. Notice of the Award : Preceding the year of the award, the Executive Director shall issue a circular in December/January to all Fellows of the Academy inviting nominations by May 15.
The nomination paper shall specify (a) Full name, age and address of the nominee; (b) Academic and professional qualifications and positions held; (c) A brief statement (of about 300-350 words) of the outstanding contributions of the nominee in the discipline concerned, highlighting the impact of the work; and (d) A list of titles of the most significant published works (not more than 10).
The communication inviting for nominations should also indicate the names of all the previous recipients of the award.
2. Appointment of the Advisory Board: At a meeting of the Council to be held in December/January, the Council shall appoint a joint Advisory Board, for all the awards due in the ensuing year, consisting of President of INSA as Chair, six Vice-Presidents, Convener of the concerned sectional committee and other experts. Scientists who are proposed for the award shall not be members of the Advisory Board. The Chairman of the Board shall have a casting vote.
The candidate proposed for the award should play no role in appointment and/or subsequent deliberations of the Committee which would make selection for the award.
3. Circulation of the List to Members of the Advisory Board: The Executive Director shall arrange to circulate the list of valid nominations with detailed information together with their brief particulars to the members of the Advisory Board. The Members of the Advisory Board will be requested to select any one or more names for consideration of the Board giving specific reasons for their selection and forward the same to the Chairman of the Board. Members of the Advisory Board may also be requested to send additional nominations if they wish to do so, one month in advance of the date of the meeting of the Advisory Board.
4. Selection by the Advisory Board: The Chairman of the Board shall, on receipt of the views of the members, convene the meeting of the Advisory Board close to Annual General Meeting. The recommendations of the Board shall be considered by the Council. It shall be open to the Board to report to the Council that no award shall be made for the particular year, should the Board consider that no suitable name can be proposed in two consecutive years in which case the award for the year shall lapse.
5. Selected Name to be Communicated to the Council: At the meeting of the Council to be held before the Annual General Meeting the report received from the Chairman of the Advisory Board shall be considered and decision taken regarding the award. Where joint awards
are announced, the full honorarium (if applicable) will be offered to both the awardees.
6. Announcement: The name(s) of recipient(s) shall be announced to the Fellowship in the Annual General Meeting.
