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| 24. |
The election of Officers and other Members of the Council shall take place at the
Annual General Meeting of the Academy |
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25. |
The Council shall prepare in accordance with the following procedure, a list of names
of those persons whom they recommend for election as Officers and other members
of the Council for the ensuing year :
(i) The Council shall determine the vacancies that will occur among Board of Officers
and other Members of the Council during the ensuing year as per Rule 26 and 27.
(ii) The list of the Council Members for the current and the two preceding years
along with the list indicating vacancies that will occur in the ensuing year, shall be
circulated to all Fellows for inviting suggestions regarding the filling up of vacancies.
(iii) The suggestion received shall be circulated to the members of the Council for
expression of views. This will be considered by the Council when the final nominations shall be made out of the names suggested. While the nominations are discussed, members of the Council who are being considered for the position of the President shall not participate in the selection procedure for this position.
(iv) The list of names recommended by the Council for election for the ensuing year
shall be sent in the form of electronic ballot paper to each Fellow of the Academy at least one
month before the date of Annual General Meeting of the Academy. Each of the Fellows may then exercise their right to vote online up to a week before
the date fixed for the Annual General Meeting.
(v) The manner of
election shall be as follows:
(a) Two scrutineers shall be appointed by the Chairperson with the approbation
of the majority of the Fellows present.
(b) The scrutineers shall count the ballot papers, and shall report to the Chairperson
the names of those having a majority of votes for election as Officers and
other Members of the Council of the Academy and these names shall be
announced from the Chair as duly elected.
(c) If there be an equal number of votes for any two or more nominees, the
scrutineers shall announce the fact, and the Chairperson shall proceed to decide
by lot which nominee shall have preference.
(vi) The new Council shall assume office on the first day of each calendar year notwithstanding the date of the conclusion of the Anniversary General Meeting. The outgoing council members will lay the office on 31st December each year.
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26. |
The President of the Academy shall be eligible to hold office for a period of three
consecutive years. After the end of the term of the President, he/she will not be
eligible for re-election to the membership of the Council or any office of the Council.
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| 27. |
The retiring members and the Vice-Presidents shall not be eligible to the membership
of the Council or to any office of the Council until after a lapse of three years from
the date of their retirement except as provided under Rule 28(f). The retirement shall
be decided by seniority except in so far as vacancies have not otherwise occurred. In
the event of equal seniority, the seniority will be decided by lots. Notwithstanding this,
all retiring and incumbent members and Vice-Presidents of the Council are, however
eligible for election to the Office of the President.
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28. |
(a) For a vacancy occurring in the office of the President or office of any of the six
Vice-Presidents, the remaining members of the Council shall be competent to fill up
such vacancy for the remaining period of that position from the existing members of
the Council, subject to its confirmation by the subsequent General Meeting.
(b) If a vacancy occurs amongst the members of the Council the remaining members
of the Council shall be authorised to fill up such vacancy from the Fellows of the
Academy, subject to its confirmation by the subsequent General Meeting.
(c) Interim Vacancies shall be filled by the Council only for the unexpired period.
(d) During his/her absence, for whatever cause, the President shall nominate senior
most Vice-President to perform functions of the President and sign papers until
his/her return, subject to its confirmation by the Council at the first opportunity.
(e) If one of the Vice-Presidents, is unable to perform his/her duties, the President
shall nominate one of the members of the Council to perform such duties and
sign papers, until his/her return, subject to its confirmation by the Council at the
first opportunity.
(f) Any member, who has served the Council for not more than one year, either as an
additional member or interim vacancy, will be eligible to be elected for a full term
of three years.
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29. |
The Council, as constituted in accordance with these Rules, shall continue in office
notwithstanding the fact that their period of office may have, in fact, expired, until
their successors have been duly appointed. |
| POWERS
AND DUTIES OF THE COUNCIL |
| 30. |
The
powers and duties of the Council shall be as follows:
(a) To manage the affairs of the Academy, and for this purpose to make such
Regulations and Guidelines as may appear conducive to the good administration
of the Academy and the attainment of its objectives, provided that Regulations
and Guidelines are not inconsistent with anything contained in these Rules. The
Council is empowered to revise or alter any of the Regulations. The Guidelines of
the Academy could be revised or altered by the Board of Officers and reported to
the Council.
(b) To consider communications to the Academy, which in the opinion of the President,
cannot be dealt with under the present Regulations and Guidelines, and in the case
of those to be submitted to General Meeting, to determine the order and manner
of such submission.
(c) To superintend and direct the publication of the periodicals or other works
published by the Academy.
(d) To appoint as many salaried employees as deemed necessary and to define their
duties, allowances, salaries, gratuities and privileges, recruitment rules, terms and
conditions of service and procedures, to suspend or dismiss them or dispense
with their services, as the occasion may require.
(e) To exchange for other property, or otherwise dispose of in such a manner as may,
in their opinion, advance the objectives and interest of the Academy, any duplicate
books, maps, specimens etc., belonging to the Academy.
(f) To prepare and submit to the Annual General Meeting a report on the general
concerns of the Academy. A copy of this report along with the audited statement
of accounts for the year ending March 31, and the estimated income and
expenditure for the succeeding year, shall be placed on the table for information
of Fellows present and shall be made available to all Fellows.
(g) The Council may appoint, from the General Body of Fellows, Committees for the
consideration of special items and subjects within the purview of the Academy.
The Council may also appoint Foreign Fellows and other distinguished persons
who are competent and well-versed in the subject to be Members of such
Committees. The Council may appoint Chairman/ Secretaries/Conveners for such
Committees. The Council will have power to define the duties, tenure and to dissolve
any existing committee.
(h) The Council shall be empowered, subject to the sanction of a General Meeting, to
take legal proceedings for recovery of any sums due from Fellows who, after
receiving the notice of their liabilities, refuse or fail to comply.
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| MEETINGS
OF THE COUNCIL AND OF COMMITTEES APPOINTED BY THE COUNCIL |
| 31. |
The
following Rules shall be applicable to Meetings of the Council:-
(a) The Council shall meet at such times as may be deemed advisable, and may make
such Regulations not inconsistent with these Rules as they may think proper for
the transaction of business at such Meetings. There shall be at least three statutory
Meetings of the Council and three General Meetings every year. However, if the
transaction of business demands more meetings, these may be called by the
President by giving one month's notice.
(b) The President may also summon a Special Meeting of the Council giving notice to
all other Members.
(c) Ten members shall form a quorum for the Statutory Meeting of the Council. No
quorum is needed for a Non-Statutory Meeting of the Council.
(d) The President or in his/her absence, one of the Vice-Presidents shall take the
chair. If neither the President nor one of the Vice-Presidents be present within
fifteen minutes after the hour appointed for the meeting, the Fellows present shall
elect a Chairperson.
(e) The ordinary method of voting shall be by show of hands, but the votes shall be
taken by ballot on motion to this effect being duly carried, or when the rules
provide for such method of voting.
(f) The Chairperson shall be entitled to vote with the other Fellows, and when the
votes are equal he/she shall have a second and casting vote.
(g) The voting on any question except when it be one of adjournment, shall, on the
demand of any Fellow present, be postponed to the next ensuing meeting provided
it has the concurrence of the majority of the Council present.
(h) Minutes of the proceedings of every meeting of Council shall be taken during
their progress by Vice-President (Fellowship Affairs) or any other Vice-President
present whom the Chair-person shall appoint for the occasion. The Minutes shall
afterwards be circulated to the members for the purpose of ascertaining their
correctness, and then be entered in a Minute-Book and presented at the next
Meeting of the Council and signed by the Chairperson.
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32. |
(a) The Committees appointed by the Council will meet at such time and place as may
be decided by the Chairperson/Convener of the Committee.
(b) The Committees will follow the Regulations and Guidelines as may be given to
them by the Council.
(c) The minutes of the proceedings of Meetings of such Committees shall be recorded
and reported to the Council, if called for.
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